Thursday, November 16, 2017

Booster Minutes - Nov. 16, 2017 Meeting

Sunapee School District
Booster Club Meeting Minutes                                                                  6:00pm
Sherburne lobby  _______________________________________________________________________
President:   Sharon Parsons               Vice President:  Jen Frederick
Treasurer:  Cherie Cahill Note taker:         Joanne Palin                                           
Attendees:  Jo Palin, Jen Fred, Sharon Parsons, Simone Austin, Rhonda Gurney, Lela Emery, Monique Malanga, Sheila Hulton, Tracey Grzanna, Laurie Balch, Amy Moynihan, Cherie Cahill, Maria Fair, Patricia Halpin, Stephanie Cooney, Renee Couitt   ________________________________________________________________________
Minutes

Call to order - 6:10 p.m.
Motion to approve minutes of last  - approved
Agenda item:     treasurer’s report                Presenter:   Tracey
Discussion:
Checking $1079.50        savings   $ 5461.37
Some deductions for sports banquet

Action Item: Person Responsible
_____________________________________________________________________________

Agenda item:  transition of officers
Discussion:

  • Laurie Balch as new president - any questions  or concerns….lbalchplus3@comcast.net
  • Cherie working with Tracey - handed over books - to meet at bank to work transitions, day after Thanksgiving 9:00 a.m.

Action Item: go to Lake Sunapee Bank Persons Responsible: Tracey, Cherie, Laurie
___________________________________________________________________________
Agenda item: soccer jacket contribution Presenter:  Sharon

Discussion:
  • most have jackets. Just need to pay for stitching
  • (Up to $300) - motion carried unanimously

Action Item:    Confirm with Myles Persons Responsible:   Sharon
______________________________________________________________________________

Agenda item:  Empty Bowl service event Presenter:  Sharon

Discussion:
  • fundraiser to restock food pantry  November 30th - livery - $20.00 per person
  • Willing to sponsor the $100 rent for Livery
  • Motion - carried unanimously to sponsor event
  • Get reservation in by Monday before event

Action Item: bring crockpots Persons Responsible:  Patricia Halpin
______________________________________________________________________________

Agenda item: Spirit Wear Presenter:  Sharon

Discussion:
  • ordered hats and arm sleeves
  • More discussion and approval of 2nd hand goose gear - rack donated by Thielicke
  • Need flyer for used wear closet - add note about contribution for new Goose?
  • Expand sales of spirit wear to snack shack at the High School field
  • Clarification on prices of Cooney’s spirit clothes test case to sell in booster
Action Item: Persons Responsible
Make Flyer for used wear Jo
Talk to Myles about plan for scholarship sales Laurie
____________________________________________________________________________

Agenda item: Basketball concession schedule Presenter:  Sharon/Laurie

Discussion:
  • no JV girls team, schedule may be light
  • Brooke offered to create online schedule  with shopper of the week signup - Signup Genius
  • Pick of needed shopping list check to Sheila Hulton - debit Booster card

Action Item: Persons Responsible -
Sign up for coverage of games Any interested members
______________________________________________________________________________

Agenda item: New Goose costume Presenter:  Laurie

Discussion:
  • 3 potential:  Black belly geese vs. white belly geese
  • Price - $1000 - $1120
  • Motion to buy Goose suit for about $1,000 - passed unanimously - members present checked preferred one, most checks carried

Action Item: Persons Responsible
Order new Goose Suit Laurie
______________________________________________________________________________
Agenda item: Volunteer responsibility Presenter:  Laurie

Discussion:
  • we will rotate nights of our meetings so that more people can come and help
  • We can break down into three different seasons and committees, it will alleviate the feeling that you can help at one season
  • Committee NEEDS volunteers for following commitees:
    • Worker orientation - NHS and Service Club - share the Genius Calendar with those clubs and teach them how to run closet
    • Merchandise coordinator per season
    • Volunteer organizer - Brooke
    • Inventory organizer - need someone per season - If Sheila is shopper, text her
    • Stands cleanup
    • Sports awards video - Amy did fall one and agreed to do next two seasons
    • Facebook page - Jo will continue to post; talk about what we are contributing to to increase visibility with Middle School parents. Can we put on Guidance news and Notes?
    • Middle School Sports awards
    • HS sports awards
    • Scholarship Committee - readers of essays


Action Item: add Genius Calendar on Booster site and FB page Persons Responsible - Brooke Harrell, Sharon for booster site
______________________________________________________________________________
Agenda Item:  cake price ceiling for awards nights

Discussion -
  • $50 ceiling?  Decision - not to exceed $100
________________________________________________________________________
Agenda Item  - Rec Basketball

  • Lela wants to continue selling candy and coffee
  • Won’t put on Genius calendar
_____________________________________________________________________

Agenda Item - inventory and cleaning of closet

_____________________________________________________________________________

Next Meeting:  Monday January 8, 2018   6:00 p.m. SMHS library


Respectfully Submitted by
Joanne Palin

Date:  10/22/17

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