March Meeting Minutes

SMHS Booster Club Meeting Notes

March 2017

7 pm – SMHS Room M3

Present: Tracy Grzanna, Joanne Palin, Laurie Balch, Brooke Harrell, Jen Frederick, Sharon Parsons, Lela Emery, Robyn Bennett

Review of January Minutes

Discussion:   January Minutes were reviewed and unanimously accepted

Treasurer’s Report – Tracy Grzanna

Discussion:

·         Current balances – Savings $7,559.20  Checking  $1,336.34

·         Tracey reported concession stand purchases and sales deposits of $2,083.75 expenses of $1,048.18 for a profit of $1,035.57

Notes: State forms are complete and have been filed

Concession Stand – Lela mentioned the value of opening the Concession Stand at the Sherburne Gym during Recreation Basketball games on Saturday mornings. Contact Scott Blewitt in November for the home game schedules all grades Boys & Girls. The total sales of the Saturdays totaled $397.50. One Saturday before Christmas was cancelled due to weather. No hotdogs, popcorn or coffee were available for sale. Food sales were just candy and drinks. One weekend Lela bought two dozen donuts and sold them. It was pointed out that the Elementary student parents only have the opportunity to buy spirit wear with the Booster Club at this time as the only other time these items are available is at night during varsity basketball games.

Spirit wear – The new t-shirts for the SCES designed by Sharon Thielicke are now available. Not much activity with sales as the concession stand is closed. Laurie Balch shared that the 4^th and 5^th graders have been invited to the Fisher Cats game to sing the National Anthem. The t-shirts would make for a good unified look for the kids. Laurie is going to find out what the plans are for the event.

Scholarships – A subcommittee was formed to review all scholarship applications and make selections. This group does not include any parents of current seniors. The students’ scholarship application deadline is April 17^th. Recipients of the Booster Club scholarship will be revealed at graduation. Booster Club will be awarding four $250.00 scholarships to the class of 2017. Applications, minus names, will be given directly to Laurie Balch for evaluation by the committee.

The committee is made up of:

Laurie Balch, Brooke Harrell, Cherie Cahill, Joanne Palin, and Jess Warkentien

A special request has come to us from Megan Reed. Mrs. Reed is inquiring on the availability of any members helping out with the Renaissance Fair feast. This is a middle school event and Sharon will find out more information.

Request – Sharon noted that the staff and faculty would be meeting soon regarding spring electives. A lot of teachers are involved with this week-long event. The booster club would be willing to offer financial support.  Teachers will be encouraged to submit requests for funding for spring elective courses.

Championship Jackets –New jackets will be ordered for girls who are new to the State Champion team so the Booster Club will anticipate contributing to the purchase of new jackets when asked.

Mr. Frederick organizes a fall food collection event and was sharing information with Sharon. Through operation Hat Trick the Booster Club sponsors a food drive and if they collect 500 lbs. of food the group gets paid $500. The Booster Club will research program ideas to give back to the kids with the proceeds.

Field Concession Stand- The question is if we will open the concession stand through the Baseball/Softball season. In past years the Lions Club has run their snack shack during this sport season. Tracey Grzanna will check in with her neighbor who is in the Lions Club.

No other meetings have been scheduled for the Booster Club at this time. 

Booster Club Minutes - Jan. 18, 2017

SMHS Booster Club Meeting Notes

Wednesday, January 18, 2017

7pm  - SMHS Room M3

Present: Tracy Grzanna, Joanne Palin, Laurie Balch, Tina Walker, Rene Couitt, Brooke Harrell, Jen Frederick, Jess Warkentien, Cherie Cahill, Pat Halpin, Stephanie Cooney, Sharon Parsons

Agenda Item:   Student Rep.

Discussion:

·         Bethie Coverdale will be our student rep this year, she was unable to attend this meeting

Agenda Item:  Review of November Minutes

Discussion:

·         November minutes were reviewed and unanimously accepted by all

Agenda Item:  Treasurer’s Report – Tracy Grzanna

Discussion:

·         Current balances – Savings  $ 6516.32    Checking  $798.78

·         Sharon reported that she has a deposit to make from the last Concession stand sales

·         A check for $1042.00 was given to Tracy for deposit  (MyLocker percentage)

·         Tracy will give a full report of concession stand purchases and sales at our next meeting

Action Items:  Sharon and Tracy will get together and work on the state forms that are required to file.

Agenda Item:  President’s Report  - Sharon Parsons

Discussion:

·         Sharon called MyLocker because there was a concern that a check for the 12% of sales  has not been received in a long time.  She found out that they had changed it to store credit instead of cash.  Sharon had them change that back to cash and they sent a check for $1042.00 for all that was owed.  Sharon also set up an account where we can view sales on a more regular basis.  We should be getting checks quarterly from them as people make purchases.  It was suggested that we do some more advertising for MyLocker.  A 10% discount code was sent and some posters were printed that are located in the Concession Stand.

·         Concession Stand – Lela has been opening on Saturday mornings for the Rec games, which has helped with the sales.  The coffee maker that we have had for years had broken, Lela donated a newer one, she also picked up some mouth guards to sell.

·         Spiritwear – Sharon Thielicke has been working with Paint n Place with her new design.  The full design we approved at the last meeting was too costly due to all the colors, so Sharon has revised that.  Sharon Parsons had a sample of the SMHS t-shirts that were printed.  The total cost to purchase shirts and print was about $10.  The committee agreed that a retail price of $15 would be good.  Sharon T. is working on taking out some colors for the SCES design and will get that to Paint n Place for printing of the blue children’s shirts.

·         Scholarships – Sharon reported that our Scholarship form has been given to the guidance office to be included in the scholarship packet and on the guidance website.  We will also include it on our Booster website.  The committee agreed that we should ask guidance to take the names off of the application and simply number them before giving them to us to review.  A subcommittee was formed to review all scholarships and make selections. This group does not include any parents of current seniors. 

o   Joanne Palin

o   Jess Warkentien

o   Brooke Harrell

o   Cherie Cahill

o   Laurie Balch

Agenda Item: New Ideas

Discussion:

·         SMHS Open house – Sharon asked if the Booster club would be willing and interested in organizing and providing a cook out for the fall open house.  Laurie mentioned the open house event at the Elementary school that included a cook out at a small cost, she said it was well received and had a great turn out.  The committee was interested in getting the word out to more parents as their kids enter SMHS about the Booster Club.  Discussion will continue.

·         Other Booster Clubs – The committee discussed the idea of looking at other schools and how they run their Booster club, more specifically some of the things they offer their schools.  Sharon talked about looking at some of the needs of the school and its students and working towards filling those needs.  The following were some of the ideas:

o   Providing food/snacks for those in need. 

o   Weekend backpacks full of food for families in need

o   After school program of some sort for those students who stay late

o   Dress clothes closet – manage a closet somewhere in the school that includes dress up clothes for boys and girls for concerts or sports events

·         Speaker – Laurie mentioned that she heard about a possible documentary for the high school students about the use of drugs and alcohol.  She will view and report back.

Action Items: 

·         Sharon will talk to the Administration about the idea of a Dress up closet and brainstorm a location. 

·         Stephanie, Joanne, Jen and Jess will talk with someone at their schools about the Booster club – looking for new ideas.

·         Laurie will view possible documentary and report back.

Next Meeting:  Thursday, March 16, 2017 at 7pm    SMHS room M3

Booster Club Meeting

SMHS Booster Club Meeting
Wednesday, January 18, 2017
7pm
SMHS  -  Room M3  (Mrs. Parsons' Classroom)

Agenda:

1. Introduce student rep
2. Review of November minutes
3. Treasurer's Report
4. President's report
1. Financial update - reports
2. Spiritwear - 
1. MyLocker
3. Concession Stand
5. New Ideas
1. Open House Cook out
2. Discovering the needs of the school - visiting another school Booster Club
6. Other Discussion

Interested in ordering your own Sunapee Spiritwear?  You may customize your own spirit wear through My Locker and still support the Sunapee Booster Club!

www.Shop.MyLocker.net 
Put the following code in and you will be brought directly to the Sunapee shop -  DW851

New T-Shirt Designs ...coming soon!

November Meeting Minutes

Link to sign up for working in the Sherburne Concession Stand

Sunapee Booster Club Meeting Minutes Dated November 11/17/16

Present: Sharon Parsons, Lela Emery, Jen Frederick, Amy Moynihan, Patricia Halpin, Melissa Heino, Stephanie Cooney, Brooke Harrell, Robyn Bennett, Maria Fair, Cherie Cahill, Laurie Balch, Jess Warkentien

Absent: Tracey LeBlanc, Joanne Palin, Kim Stoughton, Bonnie Cruz, Pam Larpenter, Kim McFarland, Sharon Thielicke, Suzanne Bissonette-Blais, Renee Couitt

Clarification to the meeting minutes of October 2016, the “S” stickers will be sold for $5.00 and the “S” magnets will be sold for $12.00 each. Laurie Balch made the motion to accept the meeting minutes dated October 13, 2016 with the clarification. Maria Fair seconded the motion. All in favor, 0 opposed.

Treasurer’s Report Savings account balance is $6,516.05, Checking account balance is $1,371.62.

Expenses total $1,100 for the year/season start up. This included the grill, food, coffee urn. Income from the concession stand Fall sports is $1,600 net of $500 for profit.

The Bylaws have been corrected and amended with the Tax ID # added. The Bylaws are complete and current. They are linked to the Middle High School Home webpage under Quick links; Booster Club.

Deadline for SMHS Seniors to apply for Booster Club Scholarship is April 17, 2017. The Booster club Scholarship application will be included in the packet provided to students by the Guidance Department.

Sharon had an announcement made that the Booster Club was looking for a Student Representative. Beth Coverdale came forward and inquired. Sharon will follow up with her.

Myles Cooney made the request of $500 from the Booster Club to help offset the cost of the Girl's Varsity Championship Soccer jackets. Jen Frederick made the motion to contribute $500 to the jackets. Patricia Halpin seconded the motion. All in favor. Opposed 0.

Sharon made up a basketball schedule of the Boys, Girls, Varsity and JV Games with a sign up option to do the shopping as needed throughout the season. It is on paper and available for sign up at the meeting. Brooke Harrell suggested (which was well received by the Booster Club Members) and will set up the full Basketball schedule with shopping option on Sign up Genius. Brooke will send out a link to all Booster Club Members who can then sign up on the site to be a part of the schedule. Sign up Genius will also send a reminder for your commitment. Thanks Brooke!

The Booster Club Blog has been linked to the Booster Club homepage. The Spirit Wear page will also be linked to the Booster Club homepage in the future.

Sharon Thielicke submitted 12-15 new logo designs that she has created. Sharon researched the school history for mascots and team colors. The designs were all laid out on the table for Members to review and comment on. The group narrowed it down to two options with a few notes made for tweaking the logo. Some history - the Goose mascot’s name was Zeus, the past colors for the school were blue, yellow, green, white. Photographs of the two designs chosen with notes have been included with these minutes email for reference. One shirt is geared to High School Students and the other is chosen for Elementary School students. Thank you Sharon for all your time and efforts. Great designs! Can’t wait to see the finished product!

Booster club will offer the toss the beanbag basketball raffle this year as a fundraiser. Participants can buy the beanbag at the entrance to the game for $1. Halftime when announced all throw the bean bag onto the gym floor to a designated target. Closest wins half of that night’s beanbag sale proceeds. There is a second prize for next closest which is a free drink and candy given by and redeemable at the Booster Club concession stand. A few beanbags will need to be replaced, sticker numbers are plentiful.

Mail: PTO expo in Boston, fundraising mailings, a notice for personalized charms made locally. Booster club no action taken.

Amy Moynihan got pompom hats and the whole order has already sold out. A check was issued for $360 to pay for spirit wear including cinch bags and green fleece hats. Bonnie also purchased “S” stickers and magnets for $60.00. All products are for sale at the Sherburne Gym concession stand. The “S” stickers and magnets may be made available at the SMHS office. The idea of renting stadium cushions for the games was discussed. They would be marked with an “S” sticker and then “property of” to ensure their return for future rentals. A few will be purchased to try out fan response, interest and support. The Booster Club members met at the Sherburne Gym to prepare for the Basketball season. After the meeting, members reviewed t-shirt logo submissions, updated the bulletin board, cleaned out the concession stand, took inventory of food and spirit wear, and reviewed the basketball schedule provided until placed on sign up genius.

Next Booster Club Meeting is scheduled for January 19, 2017 at the SMHS Classroom of Sharon Parsons, middle school wing. 

Booster Meeting - November

The Booster Club will meet on Thursday, Nov. 17, 2016 at 7pm at the Sherburne Gym.

The Agenda is as follows:

1.  Review of October Minutes
2.  Treasurer's Report
3.  Bylaws review
4.  Scholarship Application
5.  Basketball Consession Stand Schedule
6.  Spiritwear - recent purchases - new logo designs
7.  Communication - Blog - Website Calendar
8.  Action:  Clean and Organize Concession stand

Questions about the Agenda or membership please contact Sharon Parsons at sparsons@sunapeeschools.org