Tuesday, April 18, 2017

March Meeting Minutes

SMHS Booster Club Meeting Notes
March 2017
7 pm – SMHS Room M3

Present: Tracy Grzanna, Joanne Palin, Laurie Balch, Brooke Harrell, Jen Frederick, Sharon Parsons, Lela Emery, Robyn Bennett

Review of January Minutes
Discussion:   January Minutes were reviewed and unanimously accepted

Treasurer’s Report – Tracy Grzanna
·         Current balances – Savings $7,559.20  Checking  $1,336.34
·         Tracey reported concession stand purchases and sales deposits of $2,083.75 expenses of $1,048.18 for a profit of $1,035.57

Notes: State forms are complete and have been filed

Concession Stand – Lela mentioned the value of opening the Concession Stand at the Sherburne Gym during Recreation Basketball games on Saturday mornings. Contact Scott Blewitt in November for the home game schedules all grades Boys & Girls. The total sales of the Saturdays totaled $397.50. One Saturday before Christmas was cancelled due to weather. No hotdogs, popcorn or coffee were available for sale. Food sales were just candy and drinks. One weekend Lela bought two dozen donuts and sold them. It was pointed out that the Elementary student parents only have the opportunity to buy spirit wear with the Booster Club at this time as the only other time these items are available is at night during varsity basketball games.

Spirit wear – The new t-shirts for the SCES designed by Sharon Thielicke are now available. Not much activity with sales as the concession stand is closed. Laurie Balch shared that the 4th and 5th graders have been invited to the Fisher Cats game to sing the National Anthem. The t-shirts would make for a good unified look for the kids. Laurie is going to find out what the plans are for the event.

Scholarships – A subcommittee was formed to review all scholarship applications and make selections. This group does not include any parents of current seniors. The students’ scholarship application deadline is April 17th. Recipients of the Booster Club scholarship will be revealed at graduation. Booster Club will be awarding four $250.00 scholarships to the class of 2017. Applications, minus names, will be given directly to Laurie Balch for evaluation by the committee.
The committee is made up of:
Laurie Balch, Brooke Harrell, Cherie Cahill, Joanne Palin, and Jess Warkentien

A special request has come to us from Megan Reed. Mrs. Reed is inquiring on the availability of any members helping out with the Renaissance Fair feast. This is a middle school event and Sharon will find out more information.

Request – Sharon noted that the staff and faculty would be meeting soon regarding spring electives. A lot of teachers are involved with this week-long event. The booster club would be willing to offer financial support.  Teachers will be encouraged to submit requests for funding for spring elective courses.

Championship Jackets –New jackets will be ordered for girls who are new to the State Champion team so the Booster Club will anticipate contributing to the purchase of new jackets when asked.

Mr. Frederick organizes a fall food collection event and was sharing information with Sharon. Through operation Hat Trick the Booster Club sponsors a food drive and if they collect 500 lbs. of food the group gets paid $500. The Booster Club will research program ideas to give back to the kids with the proceeds.

Field Concession Stand- The question is if we will open the concession stand through the Baseball/Softball season. In past years the Lions Club has run their snack shack during this sport season. Tracey Grzanna will check in with her neighbor who is in the Lions Club.

No other meetings have been scheduled for the Booster Club at this time.