Date: 2/19/2018  6:00 p.m.

Booster Club Meeting Agenda Minutes

President -  Laurie Balch; VP -  Jen Frederick; Secretary -  Joanne Palin; Treasurer - Sheri Cahill

Attendees: Jo Palin, Robyn Bennett, Cheri Cahill, Sharon Parsons, Stephanie Cooney, Laurie Balch, Maria Fair, Renee Couitt, Tina Walker, Jen Fred, Jess Warkentein , Amy Moynihan, Lisa Davis, Amanda Hughlock

Agenda Item	Presenter	Discussion	Action item?	Person Responsible?
Approval last meeting’s minutes	Laurie	Motion to approve minutes carried
Treasurer’s report	Cheri	Savings $4461.77 Checking $1798.99 Deposits from concessions $193.06 from Josten’s/My Locker $288. For hats Popcorn machine
Donations	Laurie	Hot dog steamer Plastic can full of spirit items
Spirit Wear Update	Laurie	Pompom and slouch hats doing good Recycled gear memos and flyer to be talked up more soon - LifeSkills club to help Bonnie ordering S stickers selling at bake sale - Booster to buy remainder My Locker Kids asking for stuff in their size or market My Locker	My Locker Transfer Get Tshirt coupon from My Locker Get to Jodi Get boxes to AManda H Flyer with tshirt coupon, QR code, examples of clothes they can purchase Reinforcing Booster Club - for cfolders and table at sports awards	Jen Fred and Sharon Laurie Laurie Jo
Concession Update	Laurie	Thanks for everybody helping Raffle was successful - 8th grader won Sell more for next basket at Thursday’s game Thanks to Sheila for shopping - receipts in cash box Brooke and Signup genius work great Will coordinate softball/baseball season	Drawing winning raffle ticket on Thursday	Amy M
Mascot Update	Laurie	Nothing to report No further progress
Sports Awards	Laurie	Amy volunteer to do video - send photos to her Senior night Feb 12th - Kalleigh Vboys nad ski this Thursday the 22nd MS Awards 21st - Brooke getting cookies and drink 6:00 - helpers wanted HS sports awards date TBD	Cookies and drinks and work table Organize HS sports awards and drinks Food	Brooke Jen Fred Lisa Davis
Scholarships	Laurie	Form updated and given to guidance Return by April 16 Max 4 at $250 max Committee: Jess, Sharon, Jen and Patricia and Cheri - no senior parents Names will come off and they will be numbered for committee
Raffle	Laurie	For baseball?
Baseball shed	Laurie	Home games don’t start till April Keep posted if shed will open April 30th - tentative 1st home game Operation Hat Trick hats for shed? Can we put Shelving on wall for clothes/display? Tent?  rack?	Talk to Tracey and Lions’ Club Talk to Fred shelf?	Laurie Jo Sharon?
Popcorn machine	Laurie Sharon	Old machine now underneath - What to do with it?  Lions’ Club loan - need to talk to them first Donate to yard sale? Buy ready-to-go bags?  All like that idea for consistency Allergy sign? Bags of microwave for those with allergy	Ask Tracey or tag sale Order a case 24/26 bags per case	Laurie Laurie
Gettysburg Tickets	Cheri Laurie	Anticipating a request for Booster to pay for baseball tickets All approved to fund
Sherb TV	Laurie	Talked to Jodi about putting something on TV Agreed that we can use it Facilities meeting at SCES to ask permission for us to use it during games Stay tuned….
Fundraiser idea	Laurie	Raffle off a couch/stage seat for basketball game
Sunapee 250th	Sharon	Does Booster want to sponsor anything?  Kickoff dinner? Community dinner? Kid theme dinner at school? mid-Julyish Sponsor bunting at schools? Separate parade and fireworks
Non-Sport recognitions and support	Laurie Sharon Amanda	Drama CLub - Food donation?  Tshirt? Bus drivers - sweatshirt - motion carried to buy sweatshirts in appreciation - given at HS sports awards Support other programs: bee club, maple syrup club, outdoor garden/learning spaces	Talk to Amanda Christensen about what would be best Find names, sizes Order sweatshirts from My Locker	Amanda H Amanda H Jo Palin

Next meeting April 12th 6:00 pm. SMHS library- working meeting to stock shed if we do it in spring

Meeting adjourned at 7:15 p.m.

Respectfully submitted by Joanne Palin

Jan. 8, 2018 Meeting Minutes

Sunapee School District

Booster Club Meeting   January 8, 2018                               

Minutes                                                 SMHS

___________________________________________________________________

President:   Laurie Balch                  Vice President:  JenFrederick

Treasurer:  Cherie Cahill                   Secretary:         Joanne Palin                                           

Attendees:  Jo Palin, Steph Cooney, Patricia Halpin, Cheri Cahill, Laurie Balch, Jen Fred, Jess Warkentein, Brooke Harrell, Louise Nichols, Gidget Ducharme,  Lisa Davis, Amy Moynihan, Sharon Parsons, Lela Emery, Sheila Hulton  _______________________________________________________________________

Minutes

Agenda item:       Approve November minutes        Presenter:   Laurie

Discussion:  Jess motion to approve Nov.minutes.  All in favor.  Approved.

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Agenda item:  Treasurer’s Report Presenter:   Cheri Cahill

Discussion:  $1443.91 balance as of today checking    Savings $4461.59

$1390. Dep most from concession

$1000.54 withdrawals - 650. SHMS scholarship fund for Booster wear and $381. To Paint n place for embroidery jackets

Transferred $1000. From savings to check to cover those expenses

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Agenda item:  Bank Information Presenter:  Laurie and Cheri

Discussion:  correct officers now on bank paperwork

Sheila Hulton got debit card

Please text Laurie with requests for supplies so Sheila does not get 100 texts

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Agenda item: Soccer jacket contribution Presenter:  Laurie

Discussion: $381. For embroidery on jackets

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Agenda item: Spirit Wear update Presenter:  Laurie

Discussion:

Cost of inventory: $650.

Recycled gear:  boxes still in production, rack displaying new gear seems to be productive; request flyer in cfolders, donation boxes in both schools

Pom pom hats: never ordered, need to do it; 24 ish

Where are armbands?

Action Item: Order them Persons Responsible - Jess

And inquire about armbands

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Agenda item:Empty Bowl Sponsorship Presenter:  Laurie/Sharon

Discussion: $100 fee to Livery was paid by us.  75 people attended; made $1400 for Pantry, 30 bags of groceries ____________________________________________________________________________

Agenda item: Basketball concession sign up Presenter:  Laurie

Discussion: Sign up Genius helpful.  Thanks to Brooke.  Take out the “shopper” piece bc Sheila will always do it.  Fewer than 14 shifts left.  Brooke passed around a paper copy to add to.

Action Item: Persons Responsible Brooke

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Agenda item: Saturday Concession stand Presenter:  Laurie

Discussion: Thanks to Lela; this Saturday a tourney … expect to be busy.

Jo to make QR code to make it easy to order from my locker.

Liason to My Locker?  Any volunteers? Jen Fred

Need more coupons

Inventory list on back of door - if you work it...edit it, please

TV in Sherb lobby - utilize it?  Feeds?

Green book - breakdown of funds that should be left in box.  Remainder goes in deposit envelope and brought to Lake Sunapee, night deposit box. Please fill out log book.

Action Item: QR code flyer on door Persons Responsible - Jo

Contact My Locker for coupons and new link Sharon

TV - talk to someone about turning it around and get feed items Laurie

Liason with My locker Jen Fred

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Agenda item: Booster bean bags Presenter:  Laurie

Discussion: has not started them yet; washed and renumbered.  We can start that whenever.  Table ticket takers take the money.  They bring them to closet.  Booster gets half.  Half goes to winner.  2nd place gets coupon.  Trouble is getting someone to call it at halftime.

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Agenda item: Mascot update Presenter:  Laurie

Discussion: no luck so far.  Laurie investigating.  Mascot on hold.

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Agenda item: Sports Awards Presenter:  

Discussion:

Video - Amy on for that.  5moynihan@comcast.net.  Please forward pics.  HS winter sports

No dates yet.  

Shopping/Working -  HS - Jen Fred and MS - Brooke  HS - cake and drinks, MS cookies and drinks  (BJs or Hannafords.)  2 punch, 2 ginger ales, 2 containers of sherbert only for HS, 2 sheet cakes, 2 big trays of cookies

Not to exceed $100.

Lisa offered to make cupcakes/cake for HS.  Will get reimbursed.

Action Item: make cupcakes/cake for HS Persons Responsible - Lisa

Organize HS Jen

Organize MS Brooke

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Agenda item: Scholarship Presenter:  Laurie

Discussion: last year - 4 $250 given Meg Frederick, Nate Emery, Jess Parsons, and Lynnsey Trabka

Committee for 2018- Jess Warkentein, Sharon Parsons, Jen Frederick, Patricia Halpin, (no parents of seniors on committee) will read applications blind and rate.  Then discuss ratings and whether or not they meet requirements.  

Date scholarships are due - APril 13th?  Need to check.  Delivered to guidance dept.

Award amounts - Total of $1000  - max amount of $250 each.  Max at 4 @ $250.  

Action Item: find out date Persons Responsible -
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Agenda item: Cotton Candy Presenter:  Gidget

Discussion: Rich Ducharme looked into buying one. Outright purchase of commercial-grade one approx. $600.   Trial rental is an option - $35-70/day not including sugar ($20/box).  Stockpiling is an option if we go with renting.

Outside thing rather than inside. Makes a mess.

Bloods Catering -  local $120/day for machine only.

.05 for cone, $.17 sugar - can sell for $1-2 per order

$190. - $230. For used one

Group agreed to do a trial period first rather than buy one. Will discuss for an event in future.

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Agenda item:Raffle Basket Presenter:  

Discussion: make a basket of leftover stuff with old stuff, good stuff and coupons.  Sell tickets all year up until last home game or senior night when you raffle it off.  Have 2 different baskets.

All agreed.  Write name and phone numbers on tickets.  You take that one and give people blank one.  $1 each or 6 for $5.  Baskets on display.  Money goes in regular box.

Action Item: make baskets Persons Responsible - Laurie

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Agenda item: Baseball shed Presenter:  

Discussion:  check with Lions Club to see if they will have their cart open.  If not, we will open the new shed.

Snow cone machine possible to rent

Action Item: check with Tracy Nangeroni Persons Responsible - Laurie

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Agenda item:  Popcorn machine Presenter:  Laurie/Sharon

Discussion: broken and a pain in the butt.  Donated and old and done.  New machine $200-300.  Motion made to get a new one.  Motion carried.  Not to exceed $400. including shipping.

Action Item: buy it Persons Responsible - Stephanie Cooney

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Agenda item: Kids want unifying something for fan section Presenter:  Laurie  

Discussion: pom poms?  Spirit towels?  Fans

No noise makers allowed

Buy towels and pass out and return into a bucket

Action Item: buy items on Oriental Trading Co. Persons Responsible Louise-

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Next Meeting:  Monday February 19th 6:00 p.m. SMHS library

Respectfully Submitted by

Joanne Palin

Date:  1/8/18